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How CMS Works

CMS works by storing your content in a relational database (MySQL, SQL Server) that categorizes pages and files by department and hierarchy. When an individual department publishes content, a physical cache of their content is created and stored in their corresponding directory. This speeds performance by avoiding unnecessary database calls while creating an achievable reference of Web site versions over time.

HTML/PHP templates are employed to insure quality control and design standards throughout the website. There is no limit to the graphical style of these templates and there is no limit to the number of different templates that can be used. Diverse looks across the site can be achieved by applying different template elements.

Non-technical employees are each assigned their own username and password. Once logged in, they are only able to work with the content associated with their department. They may add as many Web pages, file downloads (xls, pdf, etc) and specialized content (calendar events, web links, etc) as they wish. Content can be set to expire automatically or can be manually turned on and off.

There is a review feature built-in (content is viewable but is not yet published for www access) that allows department heads and/or other admins the ability to review changes before they are published to the Web site. This extra review makes sure that content is accurate and that it reflects the overall mission and character of the town, county, corporation or organization it represents.

Managing up-to-date Content


CMS allows administrators to set content ‘go live’ dates and expiration dates for content to go on of off-line automatically. This means the relevancy of the site content is always current provides protection for time-date-sensitive content.

Multi-tier user security classifications include seven (7) levels of user access determine user roles.
:: Public Front-end
:: :: Registered
:: :: Author
:: :: Editor
:: :: Publisher

:: Public Back-end
:: :: Manager
:: :: Administrator
:: :: Super Administrator

There are four (4) Front-end groups available:
:: Registered - This group allows the user to login to the Front-end interface.
:: Author - This group allows a user to post content, usually via a link in the User Menu.
:: Editor - This group allows a user to post and edit any content item from the Front-end.
:: Publisher - This group allows a user to post, edit and publish any content item from the Front-end.

There are three (3) Administration section groups that allow access.
:: Manager - This group allows access to content creation and other system information.
:: Administrator - This group allows access to most administration functions.
:: Super Administrator - This group allows access to all administration functions.

Recommended Structure for Review and approval


CMS operations flow smoothly when following a process which allows department heads, team leaders, managers, or those acting on their behalf, to have the final say on content before it goes live. This is especially useful in content that is more sensitive in nature. Approval is made at the click of a button.

ublishing Recommendations


Icons with explanatory rollovers inform administrators on relevant page status information, such as inactive, expired and publishing requirements. Articles can be left unpublished or expired without being removed when necessary to facilitate or eliminate the need to re-enter relevant data. For example announcements that reoccur with only the date/time/place being necessary to be changed. The go-live/expire date can be set, the content edited and with the click of a button the content is ‘recycled’ thereby saving time and resources.

Site map & Keyword Search Index


The menu system is automatically updated as new content is added, edited and removed. These changes are also reflected in the search index as well as the site map with no need to worry about broken links and lack of consistency. The keyword search index automatically indexes 100% of web site content tools for advanced key word searches.

Content Scheduling & Maintenance


Schedule time-sensitive content for automatic removal from the Web site on an exact date. This is particularly useful for content that has a legal obligation not to be displayed after a certain date or content that is seasonal in nature and is only relevant a certain times of the year.

CMS Structure


Web pages created using CMS are physical files with unique names that do not require messy and hard-to-read technobabble. Each page is created as a standalone file that does not require a resource-heavy call to the database for viewing. This speeds the performance of the Web site while making it more user-friendly to link and navigate.

Page Hierarchy (menu system)


CMS automates the process of managing a Web site's menu system. Through the use of content ordering nodes (simple up or down arrows or numerical indicators), administrators are easily able to place pages in any order desired. This order is mirrored through the navigation system, site map and key word search results. There's no need to worry about "broken" links as the entire process is automated and handled by the system.

Additional Features



Multi-site Capability


CMS provides the ability to manage multiple sites under one common administrative panel. This is of particular usefulness for control of departmental sites, intranet sites, or third level domain sites. For example farmersmarket.greentown.com or city.sumpter.com or samjones.thebigone.com. This retains management and ownership without additional costs and keeps a professional look and feel of continuity throughout the related sites.

Advanced Keyword Search Index


CMS includes advanced keyword search functionality that automatically indexes all website content and performs the task of formatting search results and associated URLs to provide a comprehensive list of related content.

Transaction Logging


All actions initiated by content authors are logged providing an auditable trail of website edits over time. These logs include information on authentication, content editing and error messages

Integration and Customization


Content managed on a Web site typically falls into one of two categories; structured & unstructured content. CMS provides a structured format which is organized by section and category but also allows the option of an uncategorized entry as well. Organization follows the conventions used in everyday management and also permits sub categorization when the user needs additional detail.

CMS can also be customized to accommodate most requested changes. These requests can be discussed with your sales representative during the consultation period and a cost can be provided for any vertical or niche market customization features that fall outside the features of CMS.

508 Accessibility Compliance


CMS is in compliance with the accessibility guidelines of Section 508 of the Rehabilitation Act Amendments of 1998. Administrators can enable options to require certain Section 508 specified features such as the required use of ALT tags, font sizes etc.

Multi-Language Support


CMS makes it easy to build multi-language sites, providing mechanisms to associate and manage content that is created in English for translation into Spanish, French German. Additional languages are also available.